Logistics
Throughout this
course, you will be working on a Group Project. The Instructor will
put you into specific groups, and then each group will select a team leader.
After the team leader is chosen, he/she must develop a plan for organizing the
team and must assign individual members' responsibilities and activities. Each group will develop and submit a Project Plan and
PowerPoint presentation for establishing a Project Management Office within an
organization. The team will be consultants to Galaxy Industries and develop a
Project Management Office (PMO) for this company. The Project Plan must address
all PMI process groups and
knowledge areas.
- Project Plan: The plan should
address all plan components, sub-plans, and knowledge areas. Specifically,
the project plan should incorporate references to all of the plan
components (Project Charter, Work Breakdown Structure), sub-plans and
knowledge areas (Cost Management Plan, Quality Management Plan, Human
Resource Management Plan, and Communications Management Plan). The length
of the project plan will vary according to the length of your supporting
documents. Refer to the provided Project Plan template and modify it to
meet the needs of your group and use it as a resource to show you the
appearance of a typical Project Plan.
- PowerPoint: The PowerPoint presentation should support
the Project Plan. It is recommended that you provide 2 PowerPoint slides
per topic addressed in your Project Plan. There are 6 plans and
components, and the project plan itself that you are describing, along
with a title slide and a reference slide. With this in mind, your
presentation should be at least 16 slides.
Introduction
Galaxy Industries,
a traditionally organized company, has asked your consulting firm, Project
Management Consultants (PMC) to define and implement a Project Management
Office (PMO) within the company. The sponsor for the project is the CEO, John
Smith. The CIO is Joe Brown, and the COO is Sue White.
Mr. Smith wants
Galaxy to assist him in developing the Project Charter and Mr. Brown will be
working with Galaxy to develop the Project Plan (and sub-plans). Mrs. White has
requested that the plan include the development of a Project Management
Intranet Site so that internal staff will be well informed as related to
project progress, problems/risks, and issues.
Galaxy
Industries Environment
Galaxy is a small
company that sells home accessories such as lamps, pictures, end tables, rugs. They
purchase many of their products from manufacturers in the US , England ,
France , Italy , and China US US
Some of the problems Galaxy is facing are: inability
to process orders within 24 hours; rising transportation costs (due to higher
fuel cost); inadequate employee training; increased demand for internal IT
services related to their Web Site, sales, financial reporting, and
warehousing/shipping; inability to keep up with information technology
advancements and trends; and high personnel turnover in IT, marketing, and
sales. All of these problems have been addressed in the company’s strategic
plan.
PMC’s
Environment
PMC has 55 Project
Managers and 275 project support staff. The company mandates that all project
managers obtain their project management professional (PMP) certification. PMC
has assigned 1 project manager and 2 project support staff to the Galaxy
account because this project is very small in size.
Project
Pre-Initiation
Galaxy has just
completed their strategic plan, and one of the strategies to be implemented is
the development of a PMO. This strategy was given high priority as it will
eliminate and/or reduce the problems associated with internal projects not
being completed on time and within budget. Successful completion of internal
projects is crucial to the continued success of the company, as these internal
projects support the sales, marketing, accounting and warehousing functions of
the company.
PMC’s Project
Manager has met with Mr. Smith and has obtained adequate information for the
development of a Project Charter and Scope Statement. He has learned the
following from Mr. Smith:
- Galaxy has 3 project managers, however, none of them are PMP certified, and they are not centrally located. Two project managers work in Information Services and the third works in the COO’s office. Mr. Smith wants all of Galaxy project manager’s to obtain their PMP certification.
- Galaxy has 8 projects in progress and 10 projects that have not been approved or prioritized. One project manager has four projects, and the other two have 2 projects each.
- Galaxy has no formal project management methodology, policy, or procedures. Project progress reporting is sent out weekly Department heads (via email).
- Galaxy does have an empty location for the PMO office (located across from the Accounting Offices); however, office furniture and equipment will need to be purchased and phone/fax/network services will need to be installed.
- Galaxy does not have a software package for tracking projects and has asked that this be a part of the project plan.
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