ANALYSING A
SPREADSHEET AND PRESENTING A BUSINESS REPORT
Colin Hammer,
of Hammer Wines, has recently attended
the ‘World Retail Expo and Conference’.
One of the conference delegates gave an extremely thought provoking
presentation titled “Cyberslacking and the issues faced by today’s managers”.
Colin returned
to the office concerned about the possibility that there may be inappropriate
use of the internet by staff at Hammer Wines.
At present the only restriction on internet access at Hammer Wines is
for pornographic sites. He is
considering severely restricting internet access to all staff, in the hope of
increasing productivity. Some staff have
criticised his proposal, stating that it is important for employees to have
full internet access and that a complete ban is likely to lower staff morale
and perhaps lower productivity as a result.
Colin has
arranged for an independent review of the use of internet sites within Hammer
Wines. Data showing internet usage at
Hammer Wines for a period of one week has been collected. Some calculations regarding departmental use
have also been performed (see Hammer wines data and initial analysis.xlsx). You have been asked to review the
information already provided and to further analyse the data. (e.g. use pivot tables, charts, further
calculations).
Based on the
data and the results of your analysis, prepare a Business Report for Colin,
that discusses the issue of internet access at Hammer Wines. Consider the current usage, the present
restrictions, how these restrictions might be expanded and how this might
affect productivity. Finally, you are
required to make some recommendations to Colin about possible restrictions of
internet access during business hours at Hammer Wines and/or implementation of
an “internet use” policy.
PREPARING THE BUSINESS REPORT
The analysis,
findings and recommendations which you prepare for Colin should be outlined in
a professional business report.
This report should include:
§
A table of contents (TOC) generated by the word processor. MSWord
default settings for the table of contents should not be altered.
Report Format
Specifically
you should:
- Ensure your report is concise: 800-1000 words. NOTE:
A penalty will apply if the report is over 1000 words. This word count includes title page, TOC
and any appendices.
- The report must be presented in a professional,
business format with no spelling or grammatical errors.
- Use headings and subheadings throughout the body of
the report.
- Use Times New Roman 12 pitch point font, with 1.5
line spacing.
- Align text using full justification.
- Include a page header with a suitably formatted
title (the header must not appear on the title page)
- Include a page footer with your name, id number and
page number. Page numbering should start on the page where the
“Introduction” section of the Business Report starts.
- Include at least one table or chart – which you have
created - either in the body of your report (appropriately labelled) or as
an appendix at the end of the report.
-
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Your business report should:
- Include a brief introduction that clearly outlines
the purpose of the report.
- Briefly present the analysis you have carried out of
the data contained in the spreadsheet.
Identify and discuss the issues arising from this analysis.
- Provide a short concluding summary of the content of
the report.
- Finally, include at least two clear recommendations
that Colin can adopt. These recommendations must be drawn from the
analysis that you have carried out, and discussed in the body of your report.
(Follow the
guidelines described in Activity 4 (activity 4 file is attached))
Issues to consider when analysing the data:
·
What is meant by cyberslacking? To what extent, if any, might it affect the
profitability of Colin’s business?
·
Which departments have the highest
internet usage? Is this justifiable?
·
Does the data provide evidence of
cyberslacking?
·
Should Colin consider banning any of
the websites currently being used by staff?
·
What might be the potential
consequences of a total ban?
·
What other restrictions (if any) might
be applied to sites? Should
restrictions vary according to departments?
·
Are there other factors which need to
be considered when deciding whether to restrict staff internet use at Hammer
Wines?
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