My comment: You need to fill those places in question marks to fit the requirements of the organization. Write a conclusion of everything you have done and how the new system will benefit the company.
SYSTEMS STUDY - SECTION 2
Hardware
and Software Inventory Group
Member B
List the
Inventory of hardware and software already deployed in the organization. When
inventorying computer hardware, we should check such items as type of
equipment, status of the equipment (on order, in use, in storage, in need of
repair), estimated age of equipment, projected life of equipment, physical
location of equipment, department or individual responsible for equipment, and
any financial arrangement for equipment (owned, leased, rented). Certainly, the
identification of existing equipment to re-use also is important to note and
added to the final inventory list.
Systems
Study Group Member B
When evaluating the current system, the
group needs to understand how the current system works to include measurements
of time to complete a task and the system’s capacity to fetch, store, and
complete the transaction.
Estimate both current and projected
workload for the system.
Evaluate the
performance of current hardware and software using some predetermined criteria.
Systems
Study Results Group
Member B
Detailed results
of the systems study
HARDWARE AND SOFTWARE INVENTORY
(a) LIST THE
INVENTORY OF HARDWARE AND SOFTWARE ALREADY DEPLOYED IN THE ORGANIZATION
·
Six laptops
·
Internet access
·
LAN network
When inventorying computer hardware,
systems analysts should check such items as:
·
TYPE OF EQUIPMENT: 6 laptops( HP
Laptops)
·
REPAIR STATUS OF EQUIPMENT: never
repaired, just normal expected maintenance. Two of the laptops have been
repaired, while the remaining four have never been repaired but normal expected
maintenance.
·
ESTIMATED AGE OF EQUIPMENT: 3years
·
PROJECTED LIFE OF EQUIPMENT: 5-10yrs
·
PHYSICAL LOCATION OF EQUIPMENT: within
the business premises.
·
DEPARTMENT OR PERSON RESPONSIBLE FOR
EQUIPMENT: IT department.
·
FINANCIAL ARRANGEMENT FOR EQUIPMENT: ??????????????
EVALUATION OF CURRENT SYSTEMS
Evaluating current hardware:
·
The involved persons:??????????????
·
Time required for average
transactions (including time for input and output):????????
·
Total volume capacity of the system:?????????
·
Idle time of the central processing unit, and
size of memory provided:????????
Evaluating projected workload:
·
Cover finances, sales,
inventory, and order processing.
·
ERP systems, Access
database , SaaS options
·
I suggest we should go
with ERP (Enterprise resource planning system). Although it is an expensive
software. It will integrate all facets of company’s operation, including
product planning, development, manufacturing, and processes, sales and
marketing. The company can either borrow or finance the software. We should put
in mind the company is losing some orders through the Excel they currently
using.
EVALUATION OF HARDWARE AND SOFTWARE
USING PREDETERMINED CRITERIA
·
When evaluating hardware vendors,
the selection committee needs to consider hardware support, software support,
installation and training support, and maintenance support as well as the
performance of the hardware.
·
When evaluating software packages,
the selection committee needs to take the following factors into consideration
as well as total dollar amount to purchase those (100k). They are:
I.
Performance effectiveness:?????????
II.
Performance efficiency:???????
III.
Ease of use:??????
IV.
Flexibility:??????
V.
Quality of documentation:??????
VI.
Manufacturer support:??????
REASONs FOR THE NEW
SYSTEM
·
Sales expansion
·
Faster time attending to customers
·
To keep detailed track, and record of
transactions
·
Helps in loss of orders.
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