Assignment 2 – HRIS Application:
100 points
To be considered
complete, all written assignments must include proper citations within the body
of the paper as appropriate, as well as a Reference page. Failure to cite
outside sources is plagiarism and will be treated as such! You must also
include a title page. Do not include pictures or graphics. All documents must
be in Word format and placed in the Dropbox by the assignment deadline. Paper
mechanics must also be followed as outlined below. There should be minimal quoted material in
this assignment, <5%.
Assignment Description/Scenario
You are an HR Consultant who was hired to provide some
recommendations to an office on how to automate their HR functions. There are
several issues facing this HR office for which you will provide technology
recommendations. Based on the scenario provided in this assignment titled
“Business Background,” you will be providing some recommendations.
Assignment Criteria
You have been given some background for your customer. From this information, you will provide the
following recommendation to you client.
1. Analysis: After reviewing the scenario below, how might
you analyze the current situation and how would you share your analysis with this
customer? Validate this analysis with
theory (be sure to cite that is not your own thoughts or words) and practical
application reasoning (critical thinking).
2. Recommendation:
What technology solution(s) would you
make for the current issues facing this HR office? What are some further
advantages to technology and HR automation that you would recommend to this business
and substantiate? What recommendations, through technology, would you give to
this HR office to help them become more proactive business partners? Validate
with theory, be sure to cite.
Business Background
The
business is a manufacturing warehouse HR office providing products to a customer
base of approximately 300 companies. Products
include materials for construction contractors.
There are approximately 1,200 employees in several offices around the
state ranging from office workers, to warehouse crews, to supervisors, to managers. The main office is in a more rural area and has
no HRIS system currently in use. They
have been benchmarking against other HR
offices and found that there are a variety of technologies that might help them
manage the employee staff. The HR office
currently has 13 HR staff: 1 director, 1
assistant director, 1 secretary, 2 receptionists, 3 specialists (benefits,
compensation, recruitment), 3 recruiters/analysts, 1 labor relations officer,
and 1 ADA
Right
now, a big issue facing the business is growth at a rate of approximately 12%
annually. This results in adding
additional staff to handle this product increase. This typically is a lot of paperwork in hiring
pushes for this HR office, which creates a lot of delays in processing new
hires because of the manual processes. HR is typically reactive to internal
customer requests vs. proactive, sometimes having teams wait 6 months to fill a
vacant position. Many candidate applications are “lost” and the volume of
people applying sometimes for the entry positions creates office coverage
issues. Recruiters barely have time to look for these “lost” applications and review
hundreds of others. Testing is required for all candidates (written). Again,
these are manual processes. Sometimes people are offered jobs they didn’t even
apply for.
There
is an automated accounting program that pays employees, which is managed by the
financial department. HR enters new employees into this accounting database, through
an HR Access database, into an excel report, and into the payroll system. The
benefits are done only at the orientation meetings every two weeks. When
employees/new hires have questions, it can take up to a week for the Benefits
Specialist to respond due to all the questions, changes, and new hires.
Grading Criteria: This assignment is worth 100 points.
The following information must be
included in your paper and should use the headings outlined below. This should
be a formal business report to your customer in summary format following paper
guidelines as outlined below.
|
Paper Headings
|
Description
|
Points
|
|
Introduction
|
Introduction
provides sufficient background on the topic and previews major points.
|
5
|
|
Analysis
|
Provide your analysis of this business scenario. This section must apply information gained
through your readings and the discussions.
You must validate your analysis with information from theory researched.
This section should include use of critical thinking skills; what does it
mean? What conclusions would you share
with your customer? “How” would you
share them? Remember, this is your customer and you want to use diplomacy.
|
40
|
|
Recommendations
|
Now that you’ve shared and substantiated your analysis, what
technology solutions would you make and why?
Take it a step further and share the meaning behind the recommendation. Remember, you’re trying to sell your idea
to this customer so it must be thorough, yet concise (this is not an attempt
to sell a specific software, but the concept of technology and automation). You don’t want to lose them in a lot of
words, but want to validate and substantiate your recommendation with
research. This is what is done in the
real world whether an HR consultant or internal HR professional.
|
40
|
|
Conclusion
|
Conclusion is logical, flows from the body of the paper and
reviews the major points.
|
5
|
|
Paper
Mechanics
|
Ø There is no page-count
criteria for this paper, however, it should be thorough.
Ø Include all aspects of
the assignment grading criteria.
Ø There should be minimal quoted material in this paper,
<5%. Cite in text when using
thoughts that are not your own (paraphrasing theory). All sources must be appropriately cited—use
APA for in text and reference list citation formatting. But sure to quote accordingly.
Ø Include a reference page
for source(s).
Ø Put the paper title
information on a separate page.
Ø Use 12 pitch font (Arial,
Times Roman), double spaced, and
1” margins as a standard format.
Ø Do not include extra
lines between paragraphs, etc.
Ø Grammar, punctuation,
spelling, etc., will all be taken into consideration when awarding points.
Ø Proofread your paper
before submitting; spell check is not foolproof.
Ø Writing content is
critical. If you make a statement, for example “all people who break the law
should improve their communication skills to stay out of jail,” you need to
substantiate that statement. If that statement is not your own thought or a
statistic, cite. If it is your opinion, state that and explain what led you
to that conclusion. Provide enough information to validate and explain the
statement.
Ø Treat these assignments
as real-world situations. This will give you the opportunity to practice how
you would research and provide information as an HR professional.
|
10
|
No comments:
Post a Comment